What are the ERP advantages Over Business Software?

What are the ERP advantages Over Business Software?

Modern day businesses comprise of several key processes needed to keep the business enterprise on competitive edge in terms of productivity and efficiency and to advance towards the achievement of goals. In other words, empowered with integrated ERP software, one can see through various activities like sales, sales policy, distribution, franchisees, marketing, customer reviews, customer service, inventory management, revenue earned, future roadmap, future sale forecast etc. and with any prolific ERP system in place, such processes and tasks can easily be charted out, and analysed for quick decision making and forecasting in the most reliable manner. For any nature of business hailing from any industry, there are tools available for quick process management which churn out palatable and actionable result.   

Clearly, the role of an integrated ERP can hardly be ruled out and ignored while talking about such key business virtues like efficiency and productivity since any range of processes and sub-processes can easily be translated with precision.

Let us cast a deep peep into the relishing advantages which such accomplished business software (module based ERPs) offer and what core advantages can be drawn out from these:  

1-Business Process Complexity Is Put To Check

Modern day businesses have evolved a great deal and comprise of scores of distinct processes in a bid to compete with proficiency and in an organized way. As such, new age ERPs possess superior business modules that are programmed in a user-friendly manner and smoothen-up the process-flow thereby enhancing the productivity. Work processes are branched out in a business and with an integrated ERP in place, such can easily be managed in the most versatile way and thereby providing you a better management of business activities, resulting in quick decision making, however diversified such activities may be.  

2-Extremely User Friendly To Operate And Implement

ERP software are based upon prime business modules and users are entitled to select the module and role and responsibility which he or she has been assigned to and all of the remaining modules and processes are thus skipped. To popular Tech experts’ belief ERPs seldom malfunctions or get down frequently, when it has to manage lesser number of processes. But only the vendors who flourish upon paramount tech know-how can prevail in such areas to meet such demands and can go ahead to pacify other business requirements too in other industries.     

3-Preferred Scalability Ensured

With any supreme ERP in place, scalability factor can be rejoiced at length as system’s capacity rescue businesses from challenges as latter surface in wake of business proliferation. If a business ERP system is designed by keeping scalability aspect in sight, such businesses draw a great amount of competitive advantages and perform brilliantly without suffering any significant degree of failure or slowdown at any point of business shift.  

4-Easily Traceable    

Certainly, with ERP business systems which are based upon specific modules, core business activities however distinct such may be, are blended together in the most sophisticated way which allows better picture about the businesses as well as their outcomes. As a relishing outcome, users are empowered to get a clear picture about the performance, events, development and also about the errors etched in the workflow and improvement can be initiated right away.  

5-Powerful reporting and search capabilities

As precisely crafted ERP software which is being strictly enabled upon modules, all types of business activities is turned into data and is put on records for each of the corporate departments (called modules) such as accounts, sales records, salaries and other costs, revenue sheets according to months, quantities lying with inventory and warehouse and so forth. Besides, reports are objectively quantified with quick statistics and necessary calculations done on it, before being served to department managers as well as to senior management. On such basis, effortless forecasts are done in an accurate way. 

Needless to say but with such info, which is updated and is obtained/presented in itemized format, quick decision making becomes a cakewalk which benefits business corporations even SMBs at length.     

ERPs Designed For SMBs

With the influential progress in digital technology, businesses of all dimensions, approach, sizes and perspectives are undergoing a swift change as there ensues a typically limited competition among them. As an ideal turn of events, Cloud ERP computing has taken every limited scope business (SMBs) in its own style, owing to the attributes of affordability and immense simplification. As a relishing outcome, supreme automation and swift integration of business processes has taken place in an unprecedented way and which was not common nearly a decade ago. Earlier, only large enterprises with expansive operations across multiple locations depended upon express ERPs, but in the present scenario even the SMBs have leveraged such technology for smooth achievement of core business objectives.      

Seasoned ERP That Your Business Demands

Such a fact and phenomenal digital-edge factor appears resounding enough but then we need to keep in mind that ERPs differ in terms of utility, operations, business scalability and industry. There are designed, established and implemented scores of ERPs under various brands but then businesses can also enable additional functions as are needed by specific business needs. For instance, companies that are primarily into manufacturing will require ERPs which deal with supply chain and inventory status while the ones in construction or interior designing, will need ERPs which will focus upon staff categories, equipment, sites’ status, construction stages, constructed and delivered units and so forth.    

Clearly, with ERPs in place, companies are empowered to ensure supremely comprehensive functionality that  takes every unique business activity within its realm but then, unique focus can also be established such as planning for production, planning for acquiring raw-material, inventory planning, ERP which harps upon particular industry (like retail sector or finance) or any specific region for that matter. Nevertheless, there is yet another ERP feature which ignites passion and excitement among business hearts, i.e. how the ERP implementation will take place?

While most of the businesses are seen opting for in-house or on-premises ERP and the whole software application is installed within the business premises and is run by tech savvy executives.  Such type of implementation is being practised for a long time and is not cost-effective too.   

Alternatively, one can procure Cloud enabled ERP which is like a service and would run on cloud space as will be hosted by the vendor and can certainly be more economical than the former in-house option. Finally, we have a hybrid scenario and handful of key systems remain in-house with other programs and software being hosted on cloud.  

Open Source ERP For Prime Business Proficiency:

There are also available open source ERP which are the premium business applications whose source code is open to everyone and is not hidden. With such code, corporations (including SMBs) manipulate system’s underlying code to their custom business requirements. For such a purpose, it becomes vital for the corporations to seek assistance from skilled programmers or such programming talent can also be hired to be among the in-house staff. By doing so, companies are saved from paying heavily to software vendors for crafting the ERP to their precise business needs as well as for licensing which is unlike the closed source programs.  

Open Source ERPs Offer Tremendous Business edge:

Clearly, there exist a host of towering advantages to business enterprises when open source ERPs are explicitly mingled with day to day business processes. Some of the major advantages are as follows:

• Extremely Economical And Offer Bespoke Solutions: 

Not one will get surprised from this open source ERPs’ virtue that delight corporations across the world immensely as they manage to save a huge dollar amount from implementing such a class of ERPs which are a class in their own. Besides, open source ERPs can easily be custom programmed to suit specific business objectives ensuring precise handling of unique processes.

• Company Specific Handles Are Created For Each Organization: 

When large corporate giants utilize an open source ERP system, a unique interface shell comes into action which is specifically meant for that particular organization and which is formed outside the core system so as to address the unique business needs and such a system simply blends with the organizational tasks of daily activities. Contrarily, in case of ordinary commercial systems, their prevailing interface is re-programmed for sake of customization and this makes upgrade implementation, a hard task to implement.    

• Periodic Updates And Upgrades Come Handy:

Once customized in the most superior way, initiating timely upgrades to open source ERPs solutions becomes easier, while such are not occasionally possible with the typical commercial business automation systems. From SMBs to large spread organizations, such a virtue benefits every organization regardless its industry and geographical location.

• No Dependency UponVendor:

Organizations completely own the system as well as its sourcing content and there is not felt any dependency upon vendor and users feel freedom to implement such software application in their own way.  

• Top quality Systems With Underlying Promise to Integrate Departments:

Not surprisingly, but with open source ERP(s) in place, top quality business automation, integrity across processes and performing brilliance is ensured at every level, since developers simply live their passion up while infusing programming codes from time to time.    

Odoo Open Source ERP: 

Simply put, Odoo tops the list when one considers the most promising open source ERP to aid business process in the digitally holistic way. 

The organization is vibrant enough to program, develop, test and implement, high-end business applications which are replete with tools and utility software targeted to specific business needs. They enjoy deep-rooted trust from millions of companies spanning industries from around the globe, who gain easy access to the game-changing software which automate their business efforts and enhance their diligence and productivity manifolds.    

They (Odoo Inc) have got around 30 applications patented in their name and which are still under rapid innovation and upgraded regularly. Then, there is a healthy community of around 1500 active members who have helped design more than 16 thousand business apps to harness technology for prime business needs. 

Odoo ERP has sought widespread installations as the most superior business software in the world at present since there are around 3.7 million users from both SMBs to large business corporations. In the grander scheme of things, they have developed numerous apps as well, for easy execution of business tasks. 

Human Behaviour And Approach Makes All The Difference:

Human aspect plays a vital role in ensuring successful implementation of ERP business systems since including ERPs in business modules isn’t merely a tech change.  Management mavericks state that that the attitude of working executives is also crucial to the success of ERPs and drawing its benefits to the organization’s eventual success. Proper training, staffing and assigning roles and responsibilities is also significant and such should also be planned in the most adroit manner.    

Conclusion:

Not surprisingly, but when ERP solutions which are module based, can manage the entire business scenario, management is left with key resources to initiate quick decision making and to turn the market tide in their favour. For exploring further about ERP software which are all set out with modules, please contact us here at hello@art-inc.Co  

How to Choose the best HRMS Software for your organization?

How to Choose the best HRMS Software for your organization?

INTRODUCTION

We are presently living in the century where the value of time is equal to the value of money. Small and large business houses seek to reduce their cost by increasing the efficiency of their business functions. For startups, medium scaled businesses or large enterprises, the use of a proper HRMS software is most important as it helps to expedite the growth process and also, simultaneously helps to eliminate the errors which ultimately benefit the bottom line employees. The times when HR was considered to be just a paper-based task are left far behind. Today even the slightest of mistake can result in nothing less military maneuvers in the companies. With a lot of benefits for the employer, the employees and the customers alike, HRMS provide a whole new avenue of ease of functioning to its users.

As the business grows, it generally faces problems with workflow optimization, scaling, and process automation. Taking care of a company’s human resources also becomes more and more complicated as the workforce begins to expand. To handle all of the day-to-day HR tasks and the personnel and payroll needs, an organization may take advantage of a Human Resource Management System (HRMS). The HRMS is a specialized software which is developed to help in handling the HR activities of an organization so that manpower handling can be done easily and efficiently.

BENEFITS OF USING HRMS

So basically HRMS is a software which helps organizations to automate the different HRM functions which are otherwise performed manually or with the help of some generic software such as MS EXCEL. An HRMS allows consolidating the different functions of HRM right from recruiting, selecting to performance appraisal to retirement and gratuity. It is a single platform which allows controlled access to different parties such as employees, HR department and top management. Some of the important benefits of HRMS Software are as follows :

ENHANCE HR PRODUCTIVITY

By making use of an online system, the quantity of paperwork that is needed to be done by the HR department is significantly reduced. The time that is needed to create, edit and to find out documents are greatly decreased which directly helps them in increasing their productivity.

REDUCTION IN COST

An effective HR system will save the organization's money. The standard benchmark for several full-time HR professionals working in a company is one HR employee per 100 organization employees. As less paper is used, much of the time is saved. Thus the HR system would save the money automatically.

ACCESS TO INFORMATION

While using the online system by multiple users, the security is said to be an important aspect that one must always bear in mind. If all the processes are done offline, then the security cannot be managed appropriately. But, HRMS can take care of it automatically. The employees can easily see their information only. Only the accountant can access the accounting information and likewise for marketing, research and other departments.

EFFICIENCY OF ADMINISTRATION

If the company is making use of a paper-based system, then it would be very difficult to keep a track of the employee’s information for the HR department. For instance, How many leaves did a particular employee take?, Which projects/tasks are being handled by which employee ?. Using the HRMS, it becomes easier for the HR department, as they can use the search and filter options to find out relevant details. This helps to find out issues of understaffing or overstaffing and hence ensure optimum utilization of resources.

DATA ANALYSIS AND QUICK DECISIONS

As most of the data managed in the HRMS, the information is up-to-date and robust. Due to this, the HR manager can make quick and accurate decisions. For instance, how many people would be needed to undergo training? Who would be available for the position of an Event Manager etc? By using the reports that are generated by an HRMS software, one can carry out the analysis of the data which is generated by the system.

BETTER COMMUNICATION

The HR systems would include an employee directory. Utilizing the HRMS creates the possibility of internal communication without being dependent on any outside tool. As an Admin, the HR manager or any HOD can send out messages to a bulk of employees by using the HRMS.

MITIGATION OF RISK

In an event of a legal dispute arising, how is it possible to prove that an employee had been made aware of a specific policy or had been trained on the method of using a particular piece of equipment? The mail communication is alright but it is not unheard of many people denying read an email. Many of the present-day HRMS software providers a read and accept facility which provides a paper trail not only reflecting that an employee had been sent a particular message but even show that they have accepted the contents of the communication.

SECURITY AND DISASTER RECOVERY

The HRMS serves as a security to the data. Since the backup of all the data has been taken in a timely fashion and the same information is also stored in the cloud server. In case of some natural or man-made disaster, the organization can easily recover the stored data from the cloud.

The above-mentioned points are some of the benefits of HRMS software for an organization implementing it in the right way. This enables the employees to do more and better because they are given access to technology. But there is another factor which affects the success or failure of an HRMS. It is implementing the right HRMS programs.

AN IDEAL HRMS

While looking out for a comprehensive HRMS that can cater to the different functions of the HR department, it is important to ensure that all the major functions of the HR department are taken care of by the software. Below mentioned are the HRMS different modules that an ideal HRMS must contain and the different features that each module must entail.

1: Recruitment: The common recruitment module features are as follows:

Customized pipelines for the different roles

• Single -click posting of different jobs and job descriptions on a variety of jobs portals
• An automated assessment processes, along with interview scheduling
• Tracking of applicants
• Analytics for candidate profiles
• Mobile app
• Social media interface
• Digitized offer management   

  

2: Onboarding: The common onboarding module features are as follows:

• Pre-first day preparation
• Set up of accurate employee record details
• Provision of important information about the company and their key personnel
• Automatic scheduling of important meetings such as AGM
• Compliance of different legislative mandates
• Goal-setting for a base during the probationary period

  

3: Performance management: The common performance management module features are as follows:

• Setting up and managing the goals
• Linking tasks to the competency framework
• Scheduling the appraisal meetings
• Enabling to collect 360 performance feedback
• ‘Instant’ feedback tools
• Big Data gathering
• Talent management and succession planning tools

4: Benefits administration: The common benefits administration module features are as follows:

• Automated communication of the enrolment options
• Plan comparison tool to help the employee choices for calculating the. costs and contributions breakdowns
• Event management for the benefits life cycle
• Legislative compliance for the territory of the company

5: Workforce management: The common workforce management module features are as follows:

• Scheduling workforce and shift management
• Workflow monitoring and control
• Management of dashboard with the real-time data and metrics

6: Time and attendance: The common time and attendance module features are as follows:

• Employees attendance tracking
• Time management
• Biometric systems integration
• Functional for the remote as well as mobile workers

7: Absence and leave management: The common absence and leave module features are as follows:

• Leave requests to upload via Self-service
• Integration with workforce management and time and attendance functions
• Integrate with the ‘Account management’, by tracking accrued vacation time vs usage.
• Metrics and analytics for identifying absence levels and trends

8: Learning and development: The common learning and development module features are as follows:

Online Learning portal

• Training recommendations that are linked to the role, skillset, and the career aspirations of individual employees
• Individual employee learning plans
• Setting and managing targets
• Linking to the employee competency framework

9: Talent management: The common talent management module features are as follows:

• Succession planning
• Alignment of manpower planning with the organizational strategic business goals
• Identifying of the career paths and individual career plans
• Integration with recruitment campaigns

Best HRMS SOFTWARES

The market is flooded with a variety of HRMS SOFTWARE SOLUTIONS. Some of them are free, some are paid, some are cloud-based while some are server-based. Below mentioned are the details of the top 5 HRMS software that are available in the market.

• Sage - Sage is an organization and accounting software which mainly helps small and medium scaled businesses. Earlier Sage had focussed on only developing software for the Accounting functions. Over the years the product range has expanded significantly. Their software solutions are divided into three major areas namely Payroll, Accounting, and Human Resource Management and Payments.

• Netsuite - The NetSuite ERP is a complete, scalable cloud-based ERP solution while is targeted at the high-growing, mid-sized and large scale companies. It automates the front- and the back-office processes such as revenue management, financial management, fixed assets, billing, order management, and inventory management. 

• Bright Pearl - Brightpearl is yet another cloud-based ERP system which is designed to help the retailers and the wholesalers to align their business processes, such as orders, customer data, inventory, accounting and reporting on a single platform. 

• Microsoft Dynamics Nav - The Microsoft Dynamics NAV is an ERP software that can suit the midsize organizations. The software offers specialized functions for the distribution, manufacturing, retail, government, and other industries. The Microsoft Dynamics NAV software offers applications for their human resources management, manufacturing, financial management, and the international sites, sales and marketing, project management, supply chain management, service management,  and business intelligence. 

• ODOO - ODOO is a platform which organizations can use to easily manage the functions of their company such as human resources, sales, finance, materials and warehouse management, accounting, and many other enterprise features.

HRMS The ODOO Way

ODOO performs the tasks utilizing an intuitive user interface which can be easily extended to the community modules or with the customized modules that can suit the needs of individual client's needs. ODOO can be easily used by organizations of all sizes, providing a clear and integrated view of the business.

Having ODOO as your HRMS software can help you to leverage technology, to automate the tedious HR processes and improve the current HR operations and administration which meet current market trends. ODOO has all the HRM modules which most of the top ERP software do not possess and even more. It is compatible with user interfaces such as Kanban, Gantt, and calendar. Other benefits of ODOO are as follows :

• Full Web Interface
• Theme Store
• Fully Responsive
• Customized fields out-of the-box
• Mobile (Android / iPhone)
• Real-Time Chat & Emails
• Dynamic Reporting/ Pivot Table
• Full Keyboard Support
• Keyboard Shortcuts
• Multi-language Free Trial
• Free Updates
• Upgrades to Future Versions
• Hosting & Maintenance
• Customer Support (Technical +Functional)

With such a magnitude of benefits, ODOO is the best HRMS Software for an organization that wants to get its HR functions in place and align them with the organizational goals through the ODOO ERP.

IT Architect Solution

IT Architect Solution

An IT architect is a professional who provides solutions and services to the enterprises. They provide comprehensive solutions to the business module. They architect the design and model of IT enterprises. They provide diagrammatic view and strategic needs to the complicated IT projects. It is necessary for them to work on diverse disciplines of business like software, security, database architecture and so on. They have responsibility of offering leading efficient solution to the Project.

IT Architect provides overall business solution along with the best guidelines and road map for time a head. These solutions are:

→ Deploying new and efficient technology while constantly
     changing needs of the project.

→ Outsourcing projects to the external team.

→ Presenting the features and efficiency of software to the 
     stakeholders.

→ Presenting the way how solutions works for specific  
     problem.

→ Defining the requirements And phases of solutions.

→ Finding the best technology to sort out existing problem.